1. Secure speaker / topic:

• Verify speaker's audio visual requirements for the luncheon, then check within your service or with the Executive Board for the needed equipment.

• Provide bio to chapter secretary for president’s introduction.

• Provide bio to webmaster (Vic Ackley) for posting on the web page.

2. Choose menu with assistance from the luncheon committee (Millie Thompson).

One month prior:

3. Prepare luncheon flyer.

• Distribute copies on tables of prior month’s luncheon.

• Forward file to Webmaster and all service secretaries.

4. Executive Board Meeting before Luncheon:

• Remind chapter president to prepare the president’s message for the newsletter.

• Remind service secretaries of deadline for submission of newsletter info.

• Verify that Chapter Secretary will bring raffles tickets to the luncheon.

• Check with committee chairs to see if any flyers or surveys will be distributed at the luncheon.

5. Consolidate luncheon reservations from all service secretaries:

• Cut off date for member reservations should be noon five (5) days prior to luncheon.

  • Pass count to Millie Thompson on or before cut off date.

• As a professional courtesy, all Executive Board members are requested to inform the host service if they will not be in attendance and who their service representative for the day will be. Each service needs to have a representative at every luncheon working the registration table or at least provide a list of luncheon attendees for your service to the host service.

• Note Distinguished Visitors’ names / titles/ agency.

  • Prepare placecards.

  • Prepare a DV list for chapter president to include names (pronunciation if not obvious) / titles/ agency.

6. Prepare newsletter.  Include the following seven items each quarter to meet 5-star status:

• Announcement of upcoming monthly meetings and events.  (See web site.)

• Chapter President’s Message - at least 100 words.

• Member Activities - Recognition of members & their achievements, transfers, promotions, retirements, CDFM attainment, etc. (Solicit from other services.)

• National News - dissemination of information on national ASMC programs. (See National’s web site)

• Short Feature Article - An ASMC member should write the feature article.  It should be on a professional/ technical topic and should not be reprinted from an external publication.  It can be an article from other chapters or a national web article.

• Forward file to Webmaster.

7. Materials needed day of luncheon:

• Newsletter ~ distribute copies on tables 

• Place placecards for Distinguished Visitors’ at head table, or table near the podium.

  • Remind each service secretary to introduce their DVs to the chapter president if practical.

  • Give DV list with DV names/ titles/ agency to chapter president (or place at podium).

• Introduce guest speaker to the chapter president.

• Request permission from speaker to post presentation on Chapter web site.

• Get copy of presentation and send to webmaster.

• Relax.