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FUNCTIONS
OF AMERICAN SOCIETY OF MILITARY COMPTROLLERS
EXECUTIVE BOARD AND COMMITTEE CHAIRPERSONS
SECRETARY
(appointed for 1 year)
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MAIL
PICK-UP FOR WASHINGTON CHAPTER – PO Box 16237 Arlington, VA 22215-1237 .
The P.O. Box is located in the Crystal City Post Office.
The box should be checked a couple of times a
week. The
mailbox rental is due semiannually.
The Post Office will put a bill in the box and it
should be given to the Treasurer for payment by the
specified due date.
Distribute mail to the appropriate Service
representative or Officer.
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EXECUTIVE
BOARD MEETINGS – Notify Board members by email of
upcoming Board meetings and attach the minutes from the
previous months meeting, the agenda, the current roster,
the meetings and activities plan and any other pertinent
information for the meeting.
Arrange for Board members to call in to meetings
in the event they can’t be there.
Take minutes for the current meeting.
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OFFICER
ROSTER – Before the first Board meeting (July),
prepare a roster of the new Officers and Committee
members. This
roster should be emailed to National by September 30th;
any subsequent roster changes should also be forwarded
to National. (This is also discussed in the 5 Star
Chapter requirements)
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MEETINGS
AND ACTIVITIES PLAN – maintain a calendar of events
listing ASMC luncheons, Board meetings and various
activities dates and distribute to Board members.
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MONTHLY
NEWSLETTER - The Service Vice President/Asst. Secretary
handling the monthly luncheon is responsible for
publishing the newsletter, placing copies on each table
at the luncheon. A
President's message (100 word) goes in the newsletter.
A reminder to the President at least a week in
advance is helpful.
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FIVE
STAR CHAPTER REPORTS -- Five Star Chapter reports are
due to National by:
- 10 July
- 10 Oct
- 10 Jan
- 10 Apr
Each report must include:
- Officers Roster
- Updated Calendar of
Events
- Copies of Monthly
Luncheon Newsletters and Flyers
- A quarterly updated
membership roster (When
the quarterly membership roster arrives from
National, there is only a 30-day turn around time.
Each Service gets a copy of their roster to
verify. They
return their copy to the Membership Committee
Chairperson and he/she makes sure National gets a
corrected copy.)
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MONTHLY
LUNCHEONS – Prepare a luncheon agenda for the Chapter
President and include a list of VIPs. Make sure
one or two tables at the hotel are reserved for VIP
seating, as applicable. Bring the gift for the
luncheon speaker.
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GIFTS
FOR LUNCHEON SPEAKER - A gift is to be given to the
luncheon speaker and symposium speakers. The
Executive Board decides what kind of gifts they would
like to give. For example, a donation to a charity
in the speaker’s name.
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CORRESPONDENCE
– Prepares any correspondence as requested by the
President. The Secretary also maintains the record
book for the year.
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