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Approved
changes to Washington Chapter CONSTITUTION |
November
13, 2002 |
Constitution
Article IV, Section 2
Wording of
Chapter membership definitions and rules differ from
National membership definitions and rules.
Change: Per instructions from National,
change Chapter Constitution to mirror National membership
definitions and rules.
Constitution
Article IV, Section 3
Change:
Revised instruction on submission of membership
application. Mirrors National Constitution.
Constitution
Article V Section 3
Change:
Assign preparation of the election ballot to the Chapter
Secretary vice a Nominations Committee.
Change:
Change
‘power’ to ‘responsibilities’ and add clarifying
language.
Change:
Change the nominations and election timeline to reflect
current practice.
Constitution
Article V Section 4
Change:
Change
‘power’ to ‘responsibilities’.
Constitution
Article V Section 6
Change:
Add new section 6 to specify who can authorize
expenditures.
Constitution
Article VI, Section 3b
Change:
Delete
the word ‘new’, so the committee can be formed at any
time during the year.
Provide additional specificity to the Audit
Committee responsibilities.
Constitution
Article VI, Section 3c
Change:
Delete
reference to committee membership to provide more
flexibility in organizing the committee.
Constitution
Article VI, Section 3e
Change:
The
Symposium Committee conducts business, incurs expenses and
collects revenues under the review of the chapter
executive board -- no
differently than all the other committees.
Delete
the sentence empowering the committee shall to conduct
business in its own name.
The
Approved Deletions are annotated below in RED.
The Approved
Additions/Changes are annotated below in GREEN
Article I - Name
Section 1.
The name of this organization shall be the Washington
Chapter of the American Society of Military Comptrollers,
hereafter referred to as the Chapter.
Section 2.
In keeping with the National Constitution, military
comptrollership shall be defined as the profession of
comptrollership in the Department of Defense and the Coast
Guard, to include the fields of financial and general
management, accounting, finance, budgeting, programming,
statistics, auditing, cost analysis, management analysis,
and supporting activities in management, industrial
engineering, automated data processing, operations research,
systems analysis, and other such fields as the National
Council may designate.
Article II –
Purpose
Section 1.
The Chapter is organized exclusively for charitable,
religious, educational and scientific purposes, including,
for such purposes, the making of distributions to
organizations that qualify as exempt organizations under
Section 501(c)(3) of the Internal Revenue Code (or the
corresponding provisions of any future United States
Internal Revenue Law).
Section 2.
The purpose of the Chapter is to promote and perpetuate the
highest standards of performance in military
comptrollership. To meet this goal, emphasis will be placed
on:
- Promoting the education
and training of the Chapter membership,
- Supporting the development
and advancement of the profession of military
comptrollership,
- Encouraging a free
exchange of techniques, approaches and problem solving
information; and,
- Providing a forum to keep
the members and other interested individuals abreast of
current events in military comptrollership which can be
beneficial to them, their employing organizations and
the public.
Section 3.
To this purpose, the Chapter will:
- Coordinate with the Nation
Council, as appropriate, the sponsorship of conventions,
seminars, and other educational meetings;
- Sponsor monthly luncheon
meetings, featuring speakers addressing subjects of
interest to the membership;
- Encourage the submission
of articles, papers and other research work for
publication in the Armed Forces Comptroller;
- Publish a Chapter
Newsletter, when appropriate, for the dissemination of
information of general interest to the membership;
- Sponsor for formal
recognition by the National Council those individuals
deemed by the Chapter membership to have made
outstanding contributions to the advancement of military
comptrollership; and
- Cooperate with other
educational and professional organizations in matters of
mutual interest.
Section 4.
This Chapter does not contemplate pecuniary gain or profit
to the Chapter, its officers or its members.
Article III -
General.
Section 1.
No part of the net earnings of the Chapter shall inure to
the benefit of, or be distributable to its members,
trustees, directors, officers or other private persons,
except that the organization shall be authorized and
empowered to pay reasonable compensation for services
rendered and to make payments and distributions in
furtherance of the purposes set forth in Article II above.
Section 2.
No substantial part of the activities of the Chapter shall
be the carrying on of propaganda, or otherwise attempting to
influence legislation, and the Chapter shall not participate
in, or intervene in (including the publishing or
distribution of statements) any political campaign on behalf
of any candidate for public office.
Section 3.
Notwithstanding any other provision of these articles, the
Chapter shall not carry on any other activities not
permitted to be carried on (a) by an organization exempt
from Federal income tax under Section 501(c)(3) of the
Internal Revenue Code (or the corresponding provisions of
any future United States Internal Revenue Law) or (b) by an
organization, contributions to which are deductible under
Section 170(c)(2) of the Internal Revenue Code (or the
corresponding provisions of any future United States
Internal Revenue Law).
Article IV -
Membership
Section 1. Membership
in the Chapter is voluntary and is open to: (1) all
Officers, Warrant Officers, Enlisted Personnel and Civil
Service Employees of the Department of Defense and the Coast
Guard, who are or have been, engaged in comptrollership
duties as defined above, and (2) employees of corporations
affiliated with DoD or Coast Guard financial management
activities. Membership shall not be denied anyone on the
basis of age, race, religion, national origin or sex.
Section
2.
Chapter membership will be divided into four classes:
Active
members shall be persons who are or have been employed
as professionals, executives, or technicians in the
military comptrollership field and who, to remain in
good standing, have paid the appropriate dues and fees.Associate
members shall be persons who, though not qualified for
Active membership, demonstrate an interest in the
military comptrollership field and who, to remain in
good standing, have paid the appropriate dues and fees.Honorary
memberships may be conferred upon persons making
significant contributions to military comptrollership
who would not otherwise be eligible for Active or
Associate membership.Corporate
members shall be persons who are employed by a
corporation affiliated with DoD or Coast Guard financial
management activities and who, to remain in good
standing have paid the appropriate dues and fees.
Section
2.
There shall be five classes of membership:
- Active
Members shall be persons who are or have been
employed as professionals in the military
comptrollership field and who, to remain in good
standing, have paid the appropriate dues and fees.
- Life
Members shall be those Active Members who have been
in good standing for twenty consecutive years, or who
are past National Presidents.
- Associate
Members shall be persons who, though not qualified
for Active or Life Membership, demonstrate an interest
in the military comptrollership field and who to remain
in good standing, have paid the appropriate dues and
fees.
- Honorary
memberships may be conferred upon persons making
significant contributions to military comptrollership
who are not eligible for, or who would not otherwise be
expected to join, one of the other classes of
membership.
- Corporate
Members shall be corporations which demonstrate an
interest in the military comptrollership field and who
to remain in good standing, have paid the appropriate
dues and fees.Section 2. Application for Active, Life,
Associate and Corporate Memberships shall be tendered to
the National Headquarters of the Society on application
forms designated for that purpose. Honorary members
shall be nominated by a Chapter President or National
Executive Committee member and approved by the National
President.
Section
3.
Applications for Active, Associate, or Corporate membership
shall be submitted to the National Headquarters, 225
Reinekers Lane, Suite 250, Alexandria, VA 22314-2875.
Honorary members shall be nominated by the Chapter
President, and must be approved by the National President.
Section 3. Application
for Active, Life, Associate and Corporate Memberships shall
be tendered to the National Headquarters of the Society on
application forms designated for that purpose. Honorary
members shall be nominated by a Chapter President or
National Executive Committee member and approved by the
National President.
Section 4.
Chapter members shall be accorded all rights and privileges
as provided by the National Constitution and By-Laws.
- Active members shall
legislate and guide the activities of the Chapter, fix
any dues or fees in excess of the National dues, elect
Chapter officers, and decide upon all matters which
affect the welfare of the Chapter or any of its members.
- Associate and Honorary
members shall have the rights and privileges of Active
members, except that they may neither vote nor serve as
Chapter officers or delegates.
- Corporate members shall
have the rights and privileges of Active members.
- The right to resign
membership is reserved to all members
- When appropriate, Chapter
membership may be terminated for non-payment of dues.
Article V -
Chapter Officers
Section 1.
Chapter officers shall consist of a President, a Vice
President for each of the agencies represented in the
Chapter membership to include the corporate and retired
members; a Secretary; a Treasurer: and an Assistant
Secretary for each of the agencies represented in the
Chapter membership.
Section 2.
The Chapter President, with the Chapter Secretary and
Treasurer, shall serve without compensation for a period of
one year, commencing 1 July and ending 30 June. The offices
of President, Secretary and Treasurer shall be rotated among
the several agencies in the Chapter membership. The Vice
Presidents and Assistant Secretaries for the several
agencies shall serve two year terms, with the term of office
for the Vice Presidencies commencing 1 July of even-numbered
years and Assistant Secretaries on 1 July of odd-numbered
years. Should any office become vacant, the Chapter
President, with the concurrence of the Executive Board, may
appoint an Active member to fill the office for the
remainder of the term.
Section
3. The incumbent
Chapter President shall appoint a Nominations Committee,
consisting of one representative from each of the agencies,
to nominate one eligible member for each of the following
elective offices: President, Vice President (Office of the
Secretary of Defense), Vice President (Defense Finance and
Accounting Service), Vice President (Army), Vice President
(Navy), Vice President (Air Force), Vice President (Marine
Corps), Vice President (Coast Guard), Vice President
(Corporate/Retired) and an assistant secretary for each of
the agencies listed above. The Nominations
Committee Chapter
Secretary shall prepare
a ballot for submission to the general membership. The
ballot shall provide space for additional nominations from
the General membership. Nominees receiving a plurality of
votes of the Chapter membership shall be elected. The
incoming and outgoing officers shall determine and
coordinate the orderly transfer of power
responsibilities
and records, including an audit
annual report of financial condition
of the Chapter’s financial records in
accordance with National guidelines. Ballots
shall be distributed to the membership during March, with
the election results announced at the April general meeting.
The Chapter Secretary shall
call for nominations in March and distribute ballots to the
membership during April. Election results shall be
announced at the May general meeting with the intention of
performing an officer changeover at the June general
meeting.
Section
4. The President as chief executive, shall appoint
Active members for the offices of Chapter Secretary and
Treasurer, preside at all Chapter and Executive board
meetings, appoint such standing and special committees as
may be required, and act as ex-officio member of all
committees with the exception of the Nominating Committee.
In the execution of the powers
responsibilities
of his/her office, the President shall enforce the
Constitution, By-Laws, contracts, policies, and directives
of the Society and the Chapter. In the performance of
his/her duties, the President may as deemed appropriate,
assign duties and responsibilities to the various Chapter
officers and committees.
Section 5.
There shall be a Vice President for each of the agencies
represented in the Chapter membership and one to represent
the corporate/retiree membership. The Vice Presidents shall
serve as liaison points for Chapter and Society matters with
their respective organizations. One of the Vice Presidents
shall assume the duties of the President during any period
of his/her absence or incapacity. The presiding Vice
President shall be designated by the President or by several
Vice Presidents.
Section
6. Executive board
shall authorize expenditures and the treasurer shall account
for all funds in accordance with established financial
management procedures.
Article
VI - Committees
Section 1.
With the exception of the Audit Committee, which shall be
appointed by the incoming President, the incumbent President
shall appoint committees as provided below. Committees shall
serve at the pleasure of the President, but in no cases
longer than twelve months.
Section 2.
Each committee provided for below, with the exception of the
Executive Board and the Symposium Committee, shall elect one
of its members as chairman. The chairman shall be
responsible directly to the President for the function of
that committee. The chairman shall coordinate all committee
work, but may only vote to break tie votes on committee
affairs.
Section
3. Committees,
composition and duties:
- Executive Board
shall be a committee of the whole, consisting of all
chapter officers. The Executive Board shall carry out the
executive functions of the Chapter as provided in this and
the National Constitution. The Chapter President shall be
the chairman, and the Executive Board will meet at his/her
pleasure, or whenever required.
- Audit Committee
shall consist of any three Active members considered to be
qualified by the incoming President. They shall elect
their own chairman who shall be directly responsible to
the incoming President. This committee will audit the
Secretary’s records
and Treasurer’s accounts, and
review procedures,
review annual
financial reports and tax returns,
verify bank balances, inventory Chapter property,
and perform any similar functions for the new
President. The committee shall also report to both the
incoming and outgoing Presidents any discrepancies or
irregularities found to exist. An audit committee shall
also be convened by an incumbent President due to a
mid-term relief or removal of the Chapter Treasurer, and
at any times deemed appropriate by the President.
- Training and Education
Committee
shall consist
of the several Vice Presidents and shall be
generally responsible for advancing the training and
education of the Chapter membership. Specifically this
committee shall obtain guest speakers for the regular
meetings; plan, coordinate and arrange any seminars,
training sessions or classes conducted by the Chapter; and
receive, screen and recommend for publication by the
National Society any manuscripts, papers or research
performed by the Chapter membership.
- Program and Publicity
Committee
shall
consist of the Secretary, Treasurer, and the several
Assistant Secretaries. They shall arrange, schedule,
coordinate and publicize chapter meetings and social
affairs. When appropriate, this committee shall coordinate
its activities with the Training and Education Committee.
- Symposium Committee
This committee will be activated as needed. It will
consist of not less than five members of which at least
two must be officers of the current or immediately
preceding year. This committee will be chaired by an
Active member selected by the President of the Chapter,
and will consist of at a minimum, a Chairman, Vice
Chairman, Financial Chairman, and Program Chairman. The
committee shall be empowered to conduct business in its
own name, incur expense and collect revenues under the
same rules as established for Chapter officers and
committee. Although this committee
will generally function for no longer than 12 months
duration, it may span more than one Chapter
administration. The committee will be dissolved by the
President when its need no longer exists.
Article VII - Dissolution.
Section 1.
A two-thirds majority vote of all Chapter members eligible
to vote is required to effect dissolution of the Chapter.
Section 2.
Upon dissolution of the Chapter, the Executive Board shall,
after paying or making provision for the payment of all of
the liabilities of the Chapter, dispose of all of the assets
of the Chapter exclusively for the purposes of the Chapter
in such a manner, or to such organization(s) organized and
operated exclusively for charitable, educational, religious,
or scientific purposes as at the time shall qualify as an
exempt organization(s) under Section 501(c)(3) of the
Internal Revenue Code (or the corresponding provisions of
any future United States Internal Revenue Law), as the
Executive Board shall determine. Any such assets not so
disposed of shall be disposed of by a Court of competent
jurisdiction of the county in which the principal office of
the Chapter is located, exclusively for such purposes or to
such organization(s), as said Court shall determine, which
are organized and operated exclusively for such purposes.
Section 3.
Chapter records shall be forwarded to the National Executive
Committee.
Article -
VIII - Ratification, Amendments and By-Laws
Section 1.
The ratification of the Constitution and By-Laws shall be a
two-step process. First, they must receive the concurrence
of two-thirds of the members of the Chapter Executive Board
before they can be presented to the general membership for
approval. Approval by two-thirds of the general membership
voting shall be sufficient for the establishment of this
Constitution and By-Laws for the Washington Chapter of the
American Society of Military Comptrollers and its members.
Section 2.
Amendments to this Constitution may be proposed by any
Active member of the Chapter, or by a special committee
appointed by the President. Proposed amendment to this
Constitution shall require the concurrence of two-thirds the
membership present at a regularly scheduled meeting. The
specifics of proposed amendments and the intent to vote on
them must be announced, either at a regularly scheduled
meeting or through special mailing, to the Chapter
membership at least 21 days prior any vote taken.
Section 3.
Changes to the By-Laws of this Constitution shall require
the concurrence of two-thirds the members of the Chapter
Executive Board.
Section 4.
The above Constitution and By-Laws were approved by vote of
the general membership, Washington Chapter of the American
Society of Military Comptrollers, on 31 March 1978.
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NEIL F. KENDALL Chapter President |
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MILTON R. PETERSON Air Force Vice
President |
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WILLIAM F. MILLS Marine Corps Vice
President |
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WILLIE T. MILLER Army Vice
President |
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EDGAR G. BULLOCK Navy Vice
President |
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RICHARD J. LOSEA Coast Guard Vice
President |
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ROBERT R. RODMAN OSD Vice
President |
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